Club Constitution

 

The club shall be called the HORAM MODEL FLYING CLUB, and may be referred to as HORAM MODEL FLYING CLUB (Uckfield and District). It shall be affiliated to the BRITISH MODEL FLYING ASSOCIATION. All members shall also be members of the BMFA.

The aim of the Club is to promote personal development through safe, responsible and enjoyable construction and flying of model aircraft through mutual assistance, sport and social activities. Members are encouraged to participate in the BMFA Achievement Schemes.

Membership Classes

The following classes of membership shall be available:

·	Adult Member: Adult members shall be over the age of 18, and shall be members of the BMFA.

 

·	Junior Member: Junior members shall be under the age of 18 and/or in full time education, and shall be members of the BMFA.

 

·	Honorary Member: Honorary membership may be conferred in recognition of services to the club by a majority vote at a general meeting. Active flying Honorary members shall be members of the BMFA.

Club Membership shall be limited to a number as reviewed by the Committee. The Committee has the right to refuse membership to new applicants.
A member may renew membership of the club up until 31^st of March, after which membership is deemed to be lapsed and the position may be offered to newcomers. Persons re-joining after 31^st of March are required to pay the joining fee.

Rules
All Members shall obey the Club Rules. The Club Rules include the BMFA Rules and shall be interpreted together. The rules will be revised from time to time by a Committee meeting to take account of changing requirements. It is a Member’s responsibility to keep appraised of the current rules as published.

Disciplinary Procedure
Disciplinary Procedures: Failure to abide by the club rules. Or bring the club

into disrepute may result in disciplinary action, which may lead to expulsion

from the club. The decision to be made by the full committee with a unanimous

vote only accepted. Should the subject be a committee member they are

excluded from the decision.

 

Committee
The Committee shall consist of:

     Officers                                 Ordinary members

     Chairman  

     Secretary                                 Member 1

     Membership Secretary         Member 2

     Treasurer                                Member 3

     Safety & Welfare                    Member 4

Should a committee post fall vacant during the year, the Committee may co-opt a replacement who will then serve until the following AGM.
Except as provided for under law, the committee shall not be liable for any loss, damage, injury or expense whatsoever from any club member or member of the public.


Finance
The Club is a ‘Not for Profit’ organisation.
The financial year shall run from 1st November until 31st October. The Committee shall have the power to obtain, collect and receive funds by means of contributions, donations and general fundraising. The income of the club shall be applied towards the promotion of the objects as set forth above, and no portion shall be paid or transferred directly or otherwise to the profit of any club member.

The payment in good faith of reasonable and proper out of pocket expenses to any member, officer or servant of the Club may be authorised by the Committee. The Treasurer and two other committee members shall be appointed as authorised signatures for the payment of disbursements and banking. A minimum of TWO signatures shall be required for authorisation of any payment.

The Treasurer shall administer the financial dealings of the club, and shall maintain a full record of all transactions. All bank accounts shall be opened and operated in the Club’s name.

The Committee shall appoint an Auditor to examine the accounts annually and additionally from time to time as required. An audited statement of accounts shall be submitted to the Annual General Meeting for ratification by the Members.

The auditor shall be independent of the account signatories and need not be a club member.

 

Voting and Conduct of Meetings

Members elected to office will have full voting rights at all meetings. In the event of a tie, the Chairman shall have a casting vote.
A quorum of any general meeting shall be at least one quarter of the membership.
A quorum of any committee meeting shall be at least one half of the Committee.
All meetings shall be minuted by the secretary or a nominated person and recorded.
Voting shall normally be by show of hands, however a secret ballot shall be taken should this be requested. Proxy votes will not be allowed.

Annual General Meetings
An Annual General Meeting shall be held at the end of the year.
The agenda for the AGM should include:-

·	Apologies for absence

 

·	The reading of the Minutes of the previous AGM

 

·	Matters arising from the minutes

 

·	Chairman's Report

 

·	Secretary's Report

 

·	Safety Officer’s Report

 

·	Treasurer's Report – To include the adoption of Audited Accounts & setting of fees

 

·	Results of the Election of the Committee for the next club year.

 

·	Other business –

 

 

 

Qualification & Procedure for the Nomination of Officers:

·	A member willing to stand as the Club Chairman must have unbroken membership for no less than the immediately preceding TWO full calendar years.

 

·	Members willing to take up a role as Officer must have unbroken membership for no less than the immediately preceding ONE full calendar year.

 

·	Members willing to fill any other Committee role must have unbroken membership for no less than the immediately preceding ONE full calendar year.

 

Election of The Committee
Nominations for the Committee shall be with the consent of the Member concerned, signed by the proposer and another member as a seconder, and submitted in writing and to the Membership Secretary by no less than one weeks prior to the AGM.
Votes for election of the committee shall be by a show of hands at the AGM.
Ad-hoc nominations will not be accepted at the AGM.

Extraordinary General Meetings
The Secretary shall convene an Extraordinary General Meeting of the Club either

·	By a resolution of the Committee stating the business to be brought before the meeting, or;

 

·	By written petition to the Secretary from no fewer than SIX Members, giving a full statement of the business, and any proposals for resolution.

No less than three weeks written notice of the meeting shall be given to the Members.

Any committee member not highlighting this clause to the membership secretary shall buy the aforementioned food and drinks at all club events.

Children and Vulnerable Persons
The Club acknowledges its duties and responsibilities to Children and Vulnerable Persons.


Constitution
The Constitution may be reviewed and revised by majority vote at an AGM, or EGM called for the purpose.

 

Dissolution of the Club
The Club shall not be split or divided, and its assets shall remain as a whole.
Should it be considered necessary or desirable to dissolve the Club, the Committee will call an Extraordinary General Meeting. Should a quorum fail to appear, the meeting will be adjourned & a further EGM shall be called. The second meeting will proceed even if a quorum is not present & the motion will then be carried by a simple majority vote.
Upon dissolution, following the liquidation of assets and the settlement of all outstanding debts, any funds remaining will be counted towards:

·	Refund of Members' current year's Club membership subscription

 

·	Remainder balance donated to charity.

There shall be no further distribution of liquidated assets amongst members.